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Telecommute / Flexible Schedules

Telecommuting and Flexible Schedules are creative ways that companies can increase employee productivity, improve retention and more as listed below.

Telecommuting

Telecommuting allows employees the freedom to work from locations other than the office, usually from home. With the advent of the internet and cell phones, workers no longer need to be in the office to stay connected to the workplace and conduct business.

Frequently Asked Questions about Telecommuting

Q. Does Telecommuting have to be a full-time program?
A. No. Most telecommuters use the program one to three times a week.

Q. How will I know my employees are working?
A. Employees who are productive and reliable in the office will generally be the same outside the office. With the right training, telecommuting is a positive situation for both your company and your employee. Plus, telecommuters are often more productive because they are able to work away from interruptions, noise, telephone calls, and people dropping by.

Q. How will I reach my employees when I need them?
A. Managers may require hours that telecommuters are available by phone or request that they call into the office and certain times during the day.

Flexible Schedules

Flexible schedules refer to arrangements that let employees work schedules other than the standard 8am to 5 pm.  Allowing employees to work hours that best suit their lives allows for happier and more productive workers. There are two main ways of incorporating flexible schedules into your workplace: flex-time and compressed work weeks.

Flex-Time

Flex –time allows employees to choose their hours. Many companies consider the range of hours between 6:30am and 6:30pm to be normal work hours. With flex-time, an employee would choose a start time somewhere between 6:30 and 9:30 and work a full 8 hours from that point. With a flex-schedule, employees are able to avoid and help reduce the traffic congestion that results from an “eight to five” routine.

Compressed Work Week

A compressed work week allows employees to work longer hours each day, but work fewer days per week or pay period. The shortened work week helps employees reduce traffic congestion and have an additional day for leisure, personal business, or family time. Compressed work weeks can be done in the following ways: consecutive four-day week, nonconsecutive four-day week, or the 9/80 plan.

Consecutive Four-Day Work Week: Employees work 4 days per week, 10 hours per day. In this plan, employees are divided into 2 groups. One group works Monday through Thursday and takes Friday off while the other works Tuesday through Friday and takes Monday off.

Nonconsecutive Four-Day Work Week: This plan allows for days off other than Monday or Friday. Employees are divided into five groups and each group is assigned a different day off.

9/80 Plan: This compressed work week is in a biweekly format. Full-time employees work 9 days in each biweekly pay-period: 5 days one week and 4 days the next, still totaling 80 hours. Like the consecutive four-day week, employees are divided into two groups that take alternating Fridays off.

Switching to a Flex-Time or Compressed Work Week schedule can require some planning. Commute Connection is here to help. Contact us today at 1-800-52-SHARE for help setting up a flexible schedule program at your worksite.

Benefits of Telecommuting and Flexible Schedules

To the Employer

• Help meet trip reduction regulations
• Increase productivity (20% increase is typical)
• Decreased turnover
• Reduced overhead
• Improved recruiting and retention opportunities
• Access to new labor pools

To the Employee

• Increased productivity
• Increased flexibility
• Reduced commute time and cost
• Reduced stress
• Increased family and personal time

To the Community

• Reduced traffic congestion
• Improved air quality
• Reduction in fuel consumption
• Less demand on transportation infrastructure